RFQ for Toyota Fortuner – 4X4 SUV

Interested in Procurement and Logistics jobs in Ghana? Submit your job application for the position of RFQ for Toyota Fortuner – 4X4 SUV atClinton Health Access Initiative, Inc., Accra

Request for Quotations (RFQ)
TOYOTA FORTUNER – 4X4 SUV
Reference Number: CHAI-GH-PRG-RFQ-VEHICLE-005
Date Issued: 22nd July, 2026
Deadline for Quotes: 31st July, 2026, 5PM GMT
Background
The Clinton Health Access Initiative, Ghana (CHAI), is issuing this Request for Quotations (RFQ) to invite qualified suppliers to submit quotations for the supply of one Toyota Fortuner – 4X4 SUV. CHAI is a global health organization committed to saving lives and improving health outcomes in low- and middle-income countries by enabling the government and private sector to strengthen and sustain quality health systems.
Scope of Requirements
CHAI is soliciting quotations for the supply of one Mid-to-full size 4X4 SUV based on the minimum requirements detailed below:
Category
Specification Item
Minimum Requirement
Vehicle Type
4X4 SUV
Mid-to-full size 4X4 SUV
Preferable models / Make
Toyota Fortuner
Vehicle Configuration
Body Style
4×4 Double Cab ( 5-door)
Drivetrain
4-Wheel Drive (4×4)
Engine Type
Diesel or Petrol - vendor to state type and displacement
Transmission
Automatic or other
Ignition
Key start or better
Seating Capacity
7 seats
Exterior & Lighting
Headlights
LED headlights
Fog Lamps
Front fog lamps
Spare Tyre
Full-size spare tyre
Safety Features
Airbags
Minimum dual front airbags - driver and passenger
Reverse Camera
Factory-fitted reverse camera
ABS System
Availability of ABS system
Parking Sensors
Rear parking sensors
Central Locking
Remote central locking with keyless entry
Comfort & Convenience
Air Conditioning
Automatic climate control A/C
Power Windows
All doors
Power Steering
Power-assisted steering
Infotainment
Head Unit
Audio system with AM / FM / CD / Bluetooth minimum
Steering Controls
Steering wheel-mounted audio controls
Speakers
Multi-speaker system - minimum 4 speakers
Offerors are required to use the template in Annex A below (on vendor letterhead) when responding to this solicitation. All quotations must specify, in addition to the above, the following:
Criteria
Vendor to Confirm / State
Delivery
State expected delivery lead time from order confirmation
Warranty
State full warranty period and terms (years / kilometres)
Additional Features
List any additional safety or comfort features included as standard above the minimum requirements
Evaluation
CHAI will evaluate and select vendor(s) based on the following criteria. CHAI requests best-offer quotations but reserves the right to request clarifications or conduct negotiations. Quotations received will be evaluated on the following criteria:
Criteria
Details
Weighting
Financial Proposal
Evaluation of quoted price, inclusive of all applicable taxes and statutory charges.
35%
Vehicle Type & Specification
Compliance with required vehicle type and minimum technical specifications (engine capacity, fuel type, seating capacity, safety features).
35%
Delivery Lead Time
Ability to meet required delivery timelines from purchase order issuance to delivery at designated location.
15%
After Sales support
Complementary vehicle registration, roadworthy certification, insurance facilitation, and initial servicing.
10%
Other Additions
Warranty coverage and provision of additional benefits such as free service at specific kilometres
5%
Evaluation
CHAI will evaluate and select vendor(s) based on the following criteria. CHAI requests best-offer quotations but reserves the right to request clarifications or conduct negotiations. Quotations received will be evaluated on the following criteria:
The following documents will be required as part of the due diligence process for successful vendors:
Business registration documents, including Certificate of Incorporation and any relevant operating licenses
Physical address of principal place of business and registered office location
Tax clearance certificate or equivalent proof of tax compliance
Withholding Tax Exemption letter (where applicable)
CHAI reserves the right to request additional documentation where necessary.
Terms and Conditions of this RFQ
This solicitation is subject to CHAI's standard terms and conditions and, if applicable, CHAI's donors' terms and conditions of the Resultant Agreement. For the purpose of developing bids, please note that the following standard terms apply:
Ethical Conduct and Conflicts of Interest
In accordance with CHAI's Global Code of Conduct and Conflict of Interest policy, CHAI is committed to conducting procurements with integrity and objectively selecting suppliers and vendors. CHAI maintains a zero-tolerance policy for acts including but not limited to collusion among vendors, submitting falsified bids, bribery, and/or other forms of fraud. Vendors engaging in such conduct will be disqualified from current and future opportunities. CHAI employees and others acting on CHAI's behalf are prohibited from accepting or asking for bribes, gifts, fees, or any other object of value or compensation related to doing business.
Please contact [email protected] with any questions or concerns or to report any violations, or the CHAI Whistleblower Hotline at [email protected].
Procurement Overview and Deadlines
All quotations must be received by 31st July 2026, 5PM GMT. Quotes should be emailed to [email protected]. Quotes received after the due date and time will be considered late and to be considered only at CHAI's discretion. CHAI reserves the right to extend or cancel this solicitation at any time. CHAI may also reject all offers, if such action is in CHAI's interest.
Annex A
Instructions:
All offerors submitting a quote in response to this RFQ must fill out and complete this template letter on their letter heard. The letter must be signed by the vendor or legal representative and must be dated appropriately
To: Procurement Lead, Clinton Health Access Initiative (CHAI)
Reference: CHAI-GH-PRG-RFQ-VEHICLE-005
Company Name: Insert your company name
Date: Insert date here
I/We, the undersigned, hereby submit this quote as described in the referenced RFQ. I/We acknowledge and agree to all terms and conditions. I/We certify that we are eligible to participate in this procurement and are not debarred, nor on any watchlist or sanctions list. We further certify that, to the best of our knowledge, we have no close, familial, or financial relationships with CHAI staff or individuals acting on behalf of CHAI; and that we have no close, familial, or financial relationships with any other bidders on this RFQ. If we become aware of a potential conflict, we will disclose immediately to [email protected].
Quote
By submitting this quote, we certify that the prices presented are accurate.
Category
Details
Vehicle Type
Minimum specification
Price (Including applicable taxes)
Delivery lead time
Additional complementary packages (where applicable) - Example: Vehicle registration and roadworthiness documentation.
Other additions
Quote Validity
We confirm that the rates quoted for the above are for a maximum period of _______________day/months.
Name:_________________________________
Title:____________________________________
Signature:________________________________Date:____________________________________

Education:

Experience: Qualified